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VFXAI promotes Ireland nationally and internationally as a VFX centre of excellence and a destination with talent and scale.

VFXAI represents Irish based companies who are primarily in the business of producing digital visual effects, on a commercial basis, for Irish and International markets.

This part time Administrator will provide a range of administrative services to support the efficient and effective operation and promotion of VFXAI.

Key Responsibilities:

• Drafting proposals relating to policy issues and legislation
• Organising, attending and participating in stakeholder meetings
• Preparing material for meetings:  notices, resolutions, agenda, and related reports
• Taking and transcribing minutes of meetings and following up on important actions and decisions
• Ensure stakeholder views are managed towards the best solution
• Maintaining and monitoring budgets and expenditures
• Providing administrative support as needed
• Create a calendar for fulfilling goals and objectives
• Answering phone and email enquiries
• Coordinating appointments and meetings and managing meeting calendars and schedules, including on occasion domestic and international travel, including flight, hotel, and car rental reservations
• Deal with internal information requests
• Researching from a variety of sources for information for reports
• Producing reports and composing correspondence
• Creating presentations and other management-level reports
• Respond to requests for documentation and information
• Website maintenance
• Support publications production; quality proofing and coordination for the production
• Manage invoices and purchases

Person Specification:

Qualifications

Three years experience in a related field

The ideal candidate will have: 

• A good knowledge of the Irish media landscape
• Understanding of delivering service excellence to member companies
• Exceptional verbal, written and presentation skills
• Ability to work effectively independently
• Strong IT skills with competency in Microsoft applications including Word, Excel, and Outlook
• Knowledge of file management, transcription, and other administrative procedures